SCC Fed Ex Procedure
SCCs now have their own FedEx account. The number is 262026728. Below are instructions on how to arrange a pickup and shipment.
Go to www.fedex.com.
Login: sccsonlight
Password: C0nv3nti0n (use a zero for the two O's and a three for the E)
Select “create a shipment” from the dropdown menu (it is the default).
You will go directly to the Ship Manager.
1. Change the From field to your name and address. Do not save it as the default. You can save it to the address book for future use if you want.
2. Enter the shipping information for the SCC you are shipping to. If you are shipping to her home, check the “This is a residence” box. If not, leave it unchecked. You may save to the address book for future use.
3. Under Service Details, enter FedEx Home Delivery if shipping to the SCC’s home. If you are shipping to a hotel or convention venue, ship FedEx Ground. For any other service type, you must have Barb’s permission. Also enter number of packages and approximate weight. Box dimension is optional, so leave it blank. Declared value can be $0.
4. Billing details – use the default SCC-728. Under “Your Reference,” type your last name and the shipping date.
- Do not select any Special Services.
- You can schedule a pickup under “Pickup/Drop Off” by selecting “Edit” This must be done at least one day in advance.
- For “Email Notifications” do not change the default address. Please check all notifications for the default. You may add yourself and the other SCC if you wish.
5. For “Complete Your Shipment,” check the box for “Create a Shipment Profile” to save the addresses for future reference.
When you press the ”Ship” button, you will get a shipping label that you can print. (You might want to stop by a Fed Ex location and pick up a bunch of label pouches to put the labels in.)
Make sure the boxes are on your front porch the day scheduled for pick up.
Approximate Shipping Weights
- 5-Rack stack - 25 lbs
- 6-Rack stack - 30 lbs
- Box of tablecloths - 9 lbs
- Box of rack signs - 7 lbs
Providing Coupon Codes to Customers
You have the option of sending your convention visitors their coupon codes via e-mail or handing them out in print form at the convention. Here are instructions for how to accomplish this simply, using Mail Merge features in Microsoft Office.
Webinar Demo for Coupon Code Merge
Written Mail Merge Instructions
Supplies Sonlight will provide in 2014
At conventions, Sonlight will pay for:
- Booth space (defined by contract)
- Electricity
- Table Rental (up to two 6' tables)
Promotional Giveaways:
- Reusable Tote Bags
- Pens
- $15 coupons
- One Mathtacular DVD per convention
- Three damaged books for each day of the convention
- Advisor magnets (on request)
- "Sonlight Difference" brochures
Booth Supplies:
- Contact cards
- La Nina racks
- Signs for racks
- Tablecloths
- Banners
Tablecloth Care
This year I will be labeling all the tablecloths and putting them in new plastic bags. When you are finished with the tablecloths and are preparing them to send to the next SCC, please be sure to put each tablecloth into the correct bag so the next SCC will know which is which.
If the tablecloths need to be washed when you get them or after your convention, you may wash them - please follow these instructions. They may be washed on the gentle cycle in your washing machine. You can air dry them or put them in your dryer with no heat. Normal wear and tear is expected but you will be responsible for any damage done to the tablecloths because of improper washing or drying.
Tablecloth Schedule
Here is the schedule for shipping tablecloths this season. With 11 SCCs and 10 tablecloths sets, you'd think this schedule would be simple. Nope!
We are not attending many conventions with 6' tables, so the sets of 6' tablecloths have been combined (11 & 12) and will travel together. If you know your convention uses 6' tables only, please make sure you are scheduled to get these tablecloths.
Many of our booths this year will be 4 and 6 booth endcaps. Our tablecloth sets are made for 3 booth spaces. Please check the schedule and make sure you are scheduled to have what you need. If you have a three booth space, you only need ONE tablecloth set. If you have a four booth endcap, you need ONE full set PLUS ONE additional 8' foot tablecloth. If you have a 6 booth endcap, you need TWO full sets. If you do not have what you need, please contact Barb so the schedule can be changed to get you the tablecloths you need.
Please be sure to ship these supplies to the next SCC within a week after your convention. Keep in mind that the schedule is constantly changing, so before you ship anything check the schedule to make sure it has not changed. Be sure to contact the SCC you are shipping to find out where she wants it shipped.
La Nina Rack Schedule
Here is the schedule for shipping the La Nina racks this season. The sets of racks will only go to conventions of three booths or more. Please be sure to ship these supplies to the next SCC within a week after your convention. Keep in mind that the schedule is constantly changing, so before you ship anything check the schedule to make sure it has not changed. Be sure to contact the SCC you are shipping to find out where she wants it shipped.
La Nina Rack Shipping Schedule
2014 PEQ
A completed PEQ must accompany every convention prospect list in order to be processed. SCCs also need to submit a PEQ for unsponsored conventions where they distribute coupons. Please be as detailed as possible, Barb will use this information for planning the future presence at each convention.