SCC Fed Ex Procedure
SCCs now have their own FedEx account. The number is 262026728. Below are instructions on how to arrange a pickup and shipment.
Go to www.fedex.com.
Login: sccsonlight
Password: C0nv3nti0n (use a zero for the two O's and a three for the E)
Select “create a shipment” from the dropdown menu (it is the default).
You will go directly to the Ship Manager.
1. Change the From field to your name and address. Do not save it as the default. You can save it to the address book for future use if you want.
2. Enter the shipping information for the SCC you are shipping to. If you are shipping to her home, check the “This is a residence” box. If not, leave it unchecked. You may save to the address book for future use.
3. Under Service Details, enter FedEx Home Delivery if shipping to the SCC’s home. If you are shipping to a hotel or convention venue, ship FedEx Ground. For any other service type, you must have Barb’s permission. Also enter number of packages and approximate weight. Box dimension is optional, so leave it blank. Declared value can be $0.
4. Billing details – use the default SCC-728. Under “Your Reference,” type your last name and the shipping date.
- Do not select any Special Services.
- You can schedule a pickup under “Pickup/Drop Off” by selecting “Edit” This must be done at least one day in advance.
- For “Email Notifications” do not change the default address. Please check all notifications for the default. You may add yourself and the other SCC if you wish.
5. For “Complete Your Shipment,” check the box for “Create a Shipment Profile” to save the addresses for future reference.
When you press the ”Ship” button, you will get a shipping label that you can print. (You might want to stop by a Fed Ex location and pick up a bunch of label pouches to put the labels in.)
Make sure the boxes are on your front porch the day scheduled for pick up.
Providing Coupon Codes to Customers
You have the option of sending your convention visitors their coupon codes via e-mail or handing them out in print form at the convention. Here are instructions for how to accomplish this simply, using Mail Merge features in Microsoft Office.
Webinar Demo for Coupon Code Merge
Written Mail Merge Instructions
Supplies Sonlight will provide in 2012
At conventions, Sonlight will pay for:
- Booth space (defined by contract)
- Electricity
- Table Rental (up to two 6' tables)
Promotional Giveaways:
- Pens
- $15 coupons
- One tote bag per convention
- One Sonlight Cooks per convention
- Three damaged books for each day of the convention
- Advisor magnets (on request)
- "Sonlight Difference" brochures
Booth Supplies:
- Contact cards
- La Nina racks
- Signs for racks
- Tablecloths
- Banners
Tablecloth Care
This year I will be labelling all the tablecloths and putting them in new plastic bags. When you are finished with the tablecloths and are preparing them to send to the next SCC, please be sure to put each tablecloth into the correct bag so the next SCC will know which is which.
If the tablecloths need to be washed when you get them or after your convention, you may wash them - please follow these instructions. They may be washed on the gentle cycle in your washing machine. You can air dry them or put them in your dryer with no heat. Normal wear and tear is expected but you will be responsible for any damage done to the tablecloths because of improper washing or drying.
Banner and Tablecloth Schedule
Here is the schedule for shipping banners and tablecloths this season. Please be sure to ship these supplies to the next SCC within a week after your convention. Keep in mind that the schedule is constantly changing, so before you ship anything check the schedule to make sure it has not changed. Be sure to contact the SCC you are shipping to find out where she wants it shipped.
Banner and Tablecoth Shipping Schedule
La Nina Rack Schedule
Here is the schedule for shipping the La Nina racks this season. The sets of racks will only go to conventions of three booths or more. Please be sure to ship these supplies to the next SCC within a week after your convention. Keep in mind that the schedule is constantly changing, so before you ship anything check the schedule to make sure it has not changed. Be sure to contact the SCC you are shipping to find out where she wants it shipped.
La Nina Rack Shipping Schedule
The following foam-core signs will be shipped along with the racks:
- PreK Multi-Subject Package
- Kindergarten Multi-Subject Package
- Grade 1 Multi-Subject Package
- Grade 2 Multi-Subject Package
- Grade 3 Multi-Subject Package
- Grade 4 Multi-Subject Package
- Grade 5 Multi-Subject Package
- Ages 3-5 Preschool Samples
- Ages 5-7 Intro to World Cultures, Core A Sample
- Ages 6-8 Intro to World History Year 1 of 2, Core B Sample
- Ages 7-9 Intro to World History Year 2 of 2, Core C Sample
- Ages 7-9 Intro to World History Years 1 and 2, Core B and Core C Sample
- Ages 8-11 Intro to American History Year 1 of 2, Core D Sample
- Ages 9-12 Intro to American History Year 2 of 2, Core E Sample
- Ages 8-11 Intro to American History Year 1 of 2, Core D Sample
- Ages 9-12 Intro to American History Years 1 and 2, Core D and Core E Sample
- Ages 10-13 Eastern Hemisphere, Core F Sample
- Ages 11-14 World History Years 1 & S, Core G and Core H Sample
- Ages 12-16 American History, Core 100 Sample
- Ages 14-18 High School Studies, Cores 200, 300, 400 and 530 Samples
- Sonlight Science
- Grades K-5 Language Arts and Reader Package Samples
If you are the first to receive the set of signs in the season, please carefully trim a 1 5/8" square out of the bottom corners of the sign with a sharp exacto knife. This will enable you to clip the signs to the book racks with small binder clips.
SCC Invoice
SCCs must send an invoice to Barb in order to have Sonlight pay fees for assistants and early set up, according to the contract parameters. Below is a sample of an invoice which contains all the information Sonlight will need to process the request. Feel free to adapt this one for your needs or to create one of your own. Sample Invoice
Please submit your invoice at least a month prior to your scheduled event. You must submit an invoice to recieve your agreed upon fees. Please send to Barb at [[email protected]]
2012 PEQ
A completed PEQ must accompany every convention prospect list in order to be processed. SCCs also need to submit a PEQ for unsponsored conventions where they distribute coupons. Please be as detailed as possible, Barb will use this information for planning the future presence at each convention.
Draw Request
Please submit a form if you would like to request a draw for any of your conventions. You may use this template if you choose: